TECHNICAL AND FINANCIAL OFFER
Setting up an Intranet, a Courier Management solution and archiving with Microsoft SharePoint
Customer : SALT TOGO
Provider: SOGESTI
1. Background and objectives
In a logic of digitization and optimization of its internal processes, SALT TOGO wishes to establish an integrated solution allowing:
- One collaborative intranet to strengthen internal communication.
- One e-mail management solution (enter and exit) with automated workflows.
- One secure digital archiving system to centralize and protect documentary heritage.
Society SOGESTI, an integrator specialized in Microsoft solutions, proposes the implementation of the platform SharePoint to meet these needs.
2. Technical offer
2.1 Components of the solution
- Collaborative Intranet with SharePoint
- Institutional portal and internal communication.
- Collaborative spaces by service.
- Staff Directory and Organizational Chart.
- Dissemination of memos and news.
- Mail management
- Scanning and indexing of incoming mail.
- Processing, validation and dissemination workflows.
- Automatic generation and archiving of outgoing mail.
- Email notifications / Teams to managers.
- Monitoring scoreboards and statistics.
- Electronic archiving
- Centralized documentary reference.
- Classification according to standards (date, service, type).
- Secure access rights by role.
- Retention in accordance with internal policies.
- Advanced search engine.
2.2 Proposed architecture
- Deployment on SharePoint Online (Microsoft 365) or SharePoint Server according to the client's infrastructure.
- Integrated authentication with Active Directory.
- Integration with Microsoft Office and Teams.
- Multilingual and responsive interface (PC, tablet, mobile).
2.3 Support and services
- Needs study and functional design.
- Setting, customization and integration SharePoint.
- Training of administrators and users.
- Technical documentation and user guides.
- Post-project support and maintenance (12 months).
3. Implementation plan
Total duration: 6 months
- Phase 1: Analysis & Design (4 weeks).
- Phase 2: Implementation of the intranet (6 weeks).
- Phase 3: Implementation of mail management (8 weeks).
- Phase 4: Implementation of the archiving module (4 weeks).
- Phase 5: Testing, Training and Skills Transfer (2 weeks).
- Phase 6: Production and support (2 weeks).
4. Financial supply
| Post | Amount (FCFA) |
|---|---|
| Implementation of intranet | 10 000 000 |
| Electronic mail management | 12 000 000 |
| Electronic archiving | 6 000 000 |
| Training and documentation | 3 000 000 |
| Technical support & maintenance (12 months) | 4 000 000 |
| Total HT | 35 000 000 |
5. Conclusion
Society SOGESTI commitments to provide SALT TOGO a modern, secure and scalable solution based on Microsoft SharePointimproving internal communication, optimizing mail management and ensuring better retention of strategic documents.
Sharepoint license with Microsoft Office 365 standard with maintenance contract: 200,000 fcfa per year per user.
The number of employees must be multiplied.
Constant Awudi
